Bookkeeper
POSITION OBJECTIVE: The Bookkeeper is responsible for the organization's day-to-day accounting and financial recordkeeping. This position supports accurate financial reporting, grant compliance, accounts payable, payroll processing, account reconciliations, and maintenance of accounting records. The ideal candidate is detail-oriented, organized, and experienced in nonprofit accounting and grant-funded environments.
The Bookkeeper will work closely with the Executive Director, Deputy Director, Chief Finance Officer, Director of Compliance, Director of Operations, and other staff to ensure timely, accurate financial transactions while supporting the organization's mission.
RESPONSIBLE TO: Executive Director
STATUS: Full time, exempt
ABOUT FCASV: The Florida Council Against Sexual Violence (FCASV) is the statewide nonprofit sexual assault coalition dedicated to supporting survivors of sexual violence and the sexual assault programs that serve them. FCASV administers significant federal and state grant funding, provides training and technical assistance, supports certified rape crisis centers, and advocates for policies that promote safe and just communities.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Accounts Payable
Process authorized vendor and subrecipient invoices, as well as employee reimbursement requests.
Verify proper approvals and coding of expenditures in alignment with the approved agency budget and federal and state award requirements.
Prepare and process electronic payments, ACH transactions, and, when necessary, checks.
Maintain vendor files, W-9s, and submit annual 1099 documentation.
Respond to vendor inquiries and resolve payment issues.
Cash Management and Reconciliations
Record and reconcile all cash transactions.
Perform monthly bank and credit card reconciliations.
Investigate and resolve discrepancies in a timely manner.
Assist with cash flow monitoring and reporting.
Payroll and Benefits Support
Process payroll information and maintain payroll records.
Assist with employee timekeeping and allocation reporting.
Support payroll-related reconciliations and benefit deductions.
Maintain current employee leave and payroll documentation.
Grant and Program Accounting Support
Track grant expenditures and assist with funding allocations consistent with the approved CFO/ED allocation plan and project narratives, and budgets.
Maintain supporting documentation for grant-funded activities.
Assist with preparation of reimbursement requests and grant financial reports.
Ensure expenditures are charged to the appropriate grants, programs, and cost centers in accordance, consistent with CFO guidance provided by the CFO.
General Accounting
Enter journal entries and maintain the general ledger.
Maintain current, organized electronic and hard-copy accounting records.
Assist with monthly and year-end close processes.
Support preparation of audit schedules and requested documentation.
Assist with annual Form 990 and audit preparation activities.
Financial Systems and Process Improvement
Maintain accurate accounting records within Sage 50 Quantum Accounting Software (with migration to MIP Accounting Software planned for the near future).
Support electronic document management and transition to paperless workflow initiatives.
Assist with implementation and maintenance of financial policies and procedures.
Identify opportunities to improve accounting processes and internal controls, improve operational efficiency, reduce errors, and support grant compliance.
Other Duties as assigned by the Executive Director
QUALIFICATIONS:
Required
An associate degree in Accounting, Finance, Business, or related fields; equivalent experience may be considered.
Minimum of 3 years of bookkeeping or accounting experience.
Strong understanding of accounts payable, payroll, reconciliations, and general ledger accounting.
Proficiency in Microsoft Excel and other Microsoft Office applications.
Strong organizational skills and attention to detail.
Ability to maintain confidentiality and manage sensitive information.
Excellent written and verbal communication skills.
Preferred
Experience working in a nonprofit organization.
Experience with federal and state grant management and accounting.
Experience using Sage 50 Quantum and/or MIP Fund Accounting (Abila/MIP).
Experience supporting annual audits.
Knowledge of Uniform Guidance and grant compliance requirements.
Competencies
Commitment to FCASV's mission and values.
Accuracy and attention to detail.
Strong organizational and time-management skills.
Problem-solving and analytical thinking.
Commitment to confidentiality and ethical conduct.
Ability to work independently and collaboratively.
Customer service orientation.
SALARY:
Salary commensurate with education and experience. (Range: $55,000 - $65,000)
Full-Time (35-40 hours per week)
Health insurance, dental insurance, group life insurance, generous annual and sick leave, 401(K), and a 30-day sabbatical after five years of full-time employment.
Flexible hours
PHYSICAL DEMANDS:
The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to remain stationary, operate a desktop or laptop computer, and communicate with coworkers, colleagues, and external individuals and organizations via email, Microsoft Teams, Zoom, and/or other telecommunication devices. The employee is frequently required to move about the office. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
FCASV is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FCASV is committed to equal employment opportunity for all employees and to providing a work environment free of discrimination and harassment. All employment decisions at FCASV are based on agency needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, sex (including pregnancy, childbirth, or related medical conditions), national, social, or ethnic origin, ancestry, age, physical disability, mental disability, medical condition, familial status, veteran status, marital status, or sexual orientation.